Users require access to a variety of applications and resources. Manual user account provisioning processes can be costly, prone to human error and inefficient.
Automated user provisioning synchronizes identity data between systems, suggesting the right accounts and resources for new employees. It also automatically deactivates accounts when employees leave or transfer departments. This reduces new software license costs and other expenses.
Implementation
Managing user accounts manually is costly, time-consuming, and error-prone. Employees often share their log-in information in organizational communication platforms or write passwords down on sticky notes and tuck them away, potentially leaving them vulnerable to hacking. This is why automated user provisioning software is a necessity for any business.
Provisioning tools make onboarding new employees easy and secure. They streamline user management across applications by automatically importing users from user control systems. This reduces IT overhead and frees IT professionals to focus on more strategic projects.
The best user provisioning solutions also allow for self-service for business users. This eliminates help desk calls and human error, reducing IT costs. In addition, deprovisioning is automatic, minimizing security risks and eliminating orphan accounts that drain company resources. The bottom line is that automated user provisioning saves more than it costs, making it a worthy investment. But implementation costs differ from one supplier to the next, so it’s crucial to understand all the pricing for account provisioning software before determining which one to select.
Costs
User account provisioning involves creating, changing, or deleting accounts based on the employee’s lifecycle and employment status. It also consists in synchronizing passwords and other access control credentials across systems. Automated user account provisioning eliminates manual processes, which are prone to human error and lead to security risks.
It also reduces costs by streamlining onboarding and offboarding for new hires, promotions, and transfers. It also prevents former employees from having continued online access, which can drain company resources and expose sensitive data to hackers.
User governance software also enables self-provisioning, which lets employees request their permissions and access grants from an IT online store. This eliminates help desk calls and allows IT professionals to focus on more strategic projects. Furthermore, it decreases the time spent resetting passwords and troubleshooting other IT issues. Moreover, it assists businesses in avoiding needless spending on underutilized programs and licenses. This can result in annual savings of thousands of pounds.
Benefits
Automated user provisioning and governance tools make it easier for users to get access to applications, data, and resources. They also help companies manage access permissions across apps. This allows staff to perform more effectively while also lowering risk.
These systems maintain a complete record of an employee’s privilege levels and enable administrators to review them. This can assist firms in meeting PCI, COX, and HIPAA compliance requirements. Failure to comply might result in fines or even criminal proceedings.
This type of identity management solution also simplifies the process of onboarding and offboarding employees. It allows IT to automatically create accounts and assign passwords, roles, and privileges for new hires. This can significantly reduce the time new employees take to get up and running. It also reduces help desk calls and eliminates human error. This saves IT personnel valuable time and money. The system can even handle self-service provisioning and de-provisioning for employees who leave or change organizational roles.
Maintenance
Keeping an accurate and up-to-the-minute record of all user accounts, privileges and access levels is essential for peak organizational efficiency. Manual provisioning methods are time-consuming, prone to human error and expensive.
Automated provisioning makes adding new users, updating user information, and removing account privileges based on employee lifecycle or employment status easy. This reduces costly mistakes and keeps costs low.
It also prevents unnecessary spending on software licenses by ensuring that unused accounts are disabled. Automated deprovisioning also saves money by reducing the risk of security breaches caused by employees who share passwords or log-in information across email and organizational communication platforms. It also eliminates the waste of resetting passwords for terminated employees and revokes permissions no longer required when they change departments or leave the company. This helps businesses comply with data privacy regulations and minimizes the risk of fines and penalties for noncompliance.
